Bowel Disease Research Foundation (BDRF)

Privacy Policy

This Policy explains how we protect and manage any personal data you share with us and that we hold about you, including how we collect, process, protect and share that data.

Personal data means any information that may be used to identify an individual including but not limited to a first and last name, address, email address and other contact information. Sensitive personal data includes any further information such as ethnicity, health or bank details.

This policy has been devised in line with guidance set out by the Information Commissioners Office (ICO) in respects to the General Data Protection Regulations.

This privacy policy was last updated in May 2018.

We follow the data protection principles

We will comply with data protection law. This says that the personal information we hold about you must be:

  • Used lawfully, fairly and in a transparent way.
  • Collected only for valid purposes that we have clearly explained to you and not used in any way that is incompatible with those purposes.
  • Relevant to the purposes we have told you about and limited only to those purposes.
  • Accurate and kept up to date.
  • Kept only as long as necessary for the purposes we have told you about.
  • Kept securely.

The type of information we hold about you

Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).

The personal information we collect might include name, address, email address, IP address and information regarding what pages are accessed and when.

Website

The following will explain how we protect your privacy and refers to information obtained via our website:

We do not require any registration or personal data from you to read our main information pages.  This website uses Google Analytics, a web analytics service provided by Google, Inc. (“Google”). Google Analytics uses “cookies”, which are text files placed on your computer, to help the website analyse how users use the site.

Google Analytics mainly uses first-party cookies to report on user interactions on BDRF’s website. These cookies are used to store non-personally identifiable information. Browsers do not share first-party cookies across domains. For more information about how Google uses advertising cookies, visit the Google Advertising Privacy FAQ. If you would like to prevent your data from being used by Google Analytics and opt-out, visit Google’s Opt-Out Browser Add-on.

We use Google Analytics on our website to obtain statistics on user activity, such as most visited pages or the sources of traffic. We have opted-out of keeping your IP address so these statistics are anonymous.

More about cookies

Most browsers accept cookies automatically, but you can set your browser to prevent this. You can learn more about this here: https://www.aboutcookies.org/

If you choose not to accept our cookies, some services on our website may not be as quick or responsive as you expect. All information collected by these cookies is anonymous.

 

External links

BDRF’s website may include links to other sites, not owned or managed by us. We cannot be held responsible for the privacy of information collected by websites not managed by us.

Your consent

By using this website, you agree that we may collect and use information as described in this policy. We will always make clear how we do this, and allow you to tell us whether and to whom your information may be disclosed.

 

How is your personal information collected?

We obtain information about you when you use our website, for instance when you look at our research, make a donation, contact us or register for our newsletter.

How do we use your information used?

We will only use your personal information when the law allows us to. We may use your information to:

  • Process a donation that you have made
  • Carry out obligations arising from contracts entered into by you or us
  • Process a grant application
  • Send you communications which you have requested and that may be of interest to you, these could include information on appeals, campaigns, fundraising, research and events
  • Notify you of changes to our services
  • To seek your view on our research or services provided

Retention Periods

We perform regular reviews of personal information held. Some information we are legally required to hold to fulfil statutory obligations (such as gift aid collection). We will hold your personal information on our systems for as long as is necessary for the relevant activity, or as long as is set out in any relevant contract you hold with us. Once data is recognised as no longer necessary we will securely remove your data from our systems.

Third Parties

We do not share your data with 3rd parties unless instructed to do so by yourself. We will not sell or rent your information, nor will we share your information with third parties for marketing purposes.

If you make a donation online or purchase a product your card information is not held by us. It is collected by our third-party payment processors, who specialise in the secure online capture and processing of credit/debit cards. You can find information about the payment services providers’ privacy policies and practices at:

We use the Charities Aid Foundation to process donations on our website.

Please find a link to their privacy policy here about the information they process and store about you – if you make a donation on our site:

https://www.cafonline.org/navigation/footer/privacy

 

E Mail Newsletter

We use a 3rd party provider, Mailchimp, to carry out our email communications with individual subscribers. Personal data provided by you is stored securely and password protected within the Mailchimp system. To find out more about how Mailchimp handle personal data, you can view its privacy policy at

https://mailchimp.com/legal/privacy/

If you do not wish to be in email contact with us or your data to be held in the Mailchimp system you can unsubscribe at any time, at which point your data will be removed.

Communicating with us

We use a policy of opting in communication and our website is fully compliant with this. We will only contact you if you have given your prior consent and this will be clear on the form on which we collect your information. We will acknowledge receipt of donations as good practice for your records.

Access and update your information

The accuracy of your information is important to us. If you change your information please email us or telephone us.

You can change your marketing preferences at any time by.

You have the right to ask us for a copy of the information we are holding about you. This is called a “Subject Access Request”

For any of the above please contact us:

Tel: 0207 869 6946

E: gsaffery@bdrf.org.uk

Post:

Bowel Disease Research Foundation

Royal College of Surgeons of England
35-43 Lincoln’s Inn Fields
London WC2A 3PE

 

Security precautions in place at BDRF

We take steps to ensure that your data is treated securely and strive to protect your personal information as much as we can. We cannot however guarantee the security of the internet that you provide your data over and you do so at your own risk.

We use passwords to access our network and subsequent folders to add an additional level of protection to your information.

 

Fundraising Preference Service: Enter your details on the Fundraising Preference Service (FPS) website and choosing ‘BDRF’ (Charity Number 1120460).

This service is run by the Fundraising Regulator and allows you to stop email, telephone, addressed post, and/or text messages from a selected charity or charities by using the online service at www.fundraisingpreference.org.uk or by calling the telephone helpline on 0300 303 3517.

Once you have made a request through the FPS, we will ensure that your new preferences take effect within 28 days of your request.  More information about the FPS can be found here